Privacy Policy

How and Why, We Collect Data

To support and enhance our services, we collect a variety of information from you. This may involve personal details such as your name, contact information, professional history, or identifiers you share directly when using our site or platform. We also gather activity-related information for instance, the pages you view, the features you use, and the searches you make. To gain a broader perspective, we may combine this with insights obtained from carefully selected third parties. These combined data sets help us improve relevance, accuracy, and personalization in the services we provide. In certain situations, we strip identifying details from the data, converting it into aggregated or anonymized information. This non-personal data may then be applied for internal reporting, market research, product testing, or to strengthen overall business operations.

Use of Aggregated Information

Alongside personal details, we collect Aggregated or Statistical Data that does not identify individual users. This information may include usage patterns, demographic breakdowns, or interaction reports derived from personal data but presented in a non-identifiable format. For example, we may report on the percentage of users who open newsletters or interact with a specific website function. Such data is valuable in measuring performance, improving service delivery, and guiding research initiatives. Because it cannot be linked back to you, aggregated data may be used or shared as needed for lawful business purposes. At times, laws or contractual obligations may require us to collect specific personal information from you. If you choose not to provide the requested details, we may be unable to fulfill certain services or complete an agreement.

Methods and Sources of Information Collection

• We collect information from a range of sources to enhance security, accuracy, and personalization. During your interaction with our website, we may automatically capture Technical and Usage Data, such as device identifiers, browsing activity, and interaction records. This information is obtained through cookies, log files, and comparable tracking technologies. In cases where you interact with third-party platforms that incorporate our tools, we may also gather insights into your usage patterns there.
• Beyond automated collection, data may be sourced from external providers. For instance, analytics companies deliver technical insights that allow us to improve usability and monitor performance. If you are a client, the Business Information you supply may be validated or supplemented with details from third-party partners to maintain completeness and relevance. Additionally, we may acquire limited professional information about individuals not yet using our services.
• Sometimes, we process Personal Data strictly as a service to our clients. In this role, we act only under their guidance and do not maintain a direct connection with the individuals involved. If you seek to access, update, or delete such data, we will forward your request to the client. Where necessary, we may provide direct assistance to ensure your request is handled efficiently.

Purposes for Using Your Personal Information

• We primarily process your information to ensure that the Services you request are delivered efficiently. This may involve sharing necessary details with approved service providers or partners. Without this processing, many of the features you rely on would not function as intended.
• A key use of your data is communication. Whether you contact us for technical assistance, dispute resolution, or general inquiries, processing your information enables accurate and timely responses.
• We process information to maintain safety and compliance. By monitoring activity, we work to prevent unauthorized use, detect fraudulent behavior, and enforce our terms and policies. Your details also support measures to verify identities and strengthen account protection.
• Personalization is another outcome of this processing. Through cookies and similar tools, we adapt settings, features, and third-party integrations to create a more relevant and user-friendly environment.
• Lastly, your information supports long-term improvement. By analyzing interactions and usage data, we identify opportunities to enhance existing Services and explore innovative solutions that address future needs.

If additional purposes for processing arise, we will provide notice and allow you to manage your preferences. Please note that restricting certain functions may reduce the performance or accessibility of some Services.

Sharing Data with Third Parties

Your data may be disclosed to employers, vendors, affiliates, or regulators when necessary for service delivery and operational needs. We may also provide information when legally required, in response to court orders, or to safeguard our rights and user safety. If organizational changes occur such as mergers, acquisitions, or asset transfers your information may be included in those records. Each recipient is expected to apply privacy safeguards consistent with industry standards. We never disclose personal data unrelated to delivering or improving our Services. Disclosures are strictly limited to legitimate purposes essential for business continuity and user protection.

Exercising Your Data Rights

You may be entitled to certain data protection rights, including the ability to access, update, erase, or restrict the use of your personal details. Legal exceptions may apply to some requests. To initiate a request, please email admin@hirevena.com. We will review and respond in compliance with relevant data protection laws. Verification of your identity may be required to protect your information.

External Websites Disclaimer

Our Services may feature links to third-party sites outside our control. These websites are governed by their own policies and practices. We recommend reading their privacy notices before sharing personal data, as we are not liable for their handling of your information.

Protecting and Retaining Information

Your data is protected through layered safeguards including encryption, monitoring, and secure storage. Despite our efforts, no method of data handling is entirely risk-free. We retain your information only for as long as necessary to fulfill service delivery, comply with law, or resolve disputes. Temporary copies or backups may persist for a limited period before deletion.

Policy Modifications

We may update this Privacy Policy occasionally to reflect regulatory updates, changes in our services, or advancements in technology. Any revisions will be posted on this page with the effective date clearly noted.

California Residents

If you are a California resident, the CCPA provides rights such as requesting deletion of personal data, accessing collected information, and opting out of certain disclosures. Please email admin@hirevena.com to make a request.

Our Approach to Data Collection

At Hirevena, we collect information to improve website functionality and customize your experience. This includes personal information you provide, such as names, contacts, and employment details, as well as identifiers you opt to share. We also gather data on how you interact with our site, including pages accessed, searches, and other activity. In certain instances, we may merge this data with information from trusted partners to enhance services and content relevance. Aggregated or anonymized data, no longer linked to individuals, may be used for research, analytics, marketing insights, and operational purposes to ensure we continually enhance the quality of our services.

Non-Personal Information and Its Purpose

We at Hirevena process non-personal data, often called Aggregated Data, to understand user behavior and enhance our offerings. This includes statistical or demographic information derived from personal data but stripped of identifying details. For example, aggregating user interactions with site features helps us analyze trends and improve functionality. Such data is used for research, operational insights, and service development. Since it cannot identify you, it is not considered personal information. However, if personal data is legally or contractually necessary, not providing it may limit or suspend access to certain services. By using our platform, you acknowledge this condition.

User and Third-Party Data Collection

• We employ various techniques to collect Personal Data and better understand user interactions with our services. While using our website, we may automatically gather both Personal and Non-Personal Data, including Technical and Usage Data such as device information, browsing patterns, and usage details. This data is obtained through cookies, server logs, and other tracking technologies. Additionally, visiting websites that implement our cookies or trackers may result in the collection of Technical and Usage Data from those platforms.
• We may acquire additional Personal Data from third-party services, particularly analytics providers. For our clients, this may include enhancing the information you provide with external Business Information. Occasionally, we may gather Business and Contact Data about individuals who are not direct users from reliable third-party sources.
• When handling Personal Data for clients, we follow their instructions and do not maintain direct relationships with the individuals concerned. If you wish to access, modify, or remove your information, we will share the client’s contact information. In certain cases, we may provide direct assistance with your request.

Ways We Use Your Personal Data

We use your Personal Data to ensure efficient, secure, and innovative Services:

• Service Provision: Processing your information allows us to deliver the services you request. This may require sharing data with third-party providers, partners, or other affiliated entities. Without your information, these services cannot function effectively.
• Responding to Users: Your data helps us address questions, feedback, disputes, or concerns, ensuring uninterrupted and smooth access to our Services.
• Platform Oversight: We monitor the platform to prevent misuse, enforce third-party agreements, and collect applicable fees. Processing your Personal Data is essential for compliance and enforcement.
• Security Measures: We use your data to protect against spam, malware, malicious activity, and other security risks, as well as to verify user identities.
• Improvement and Innovation: By analyzing user interactions, we enhance existing Services, develop new offerings, and provide tailored features.

Any new use of your information not covered here will be communicated, allowing you to restrict it, though some Services may be affected.

Disclosure of Information

We share your information with third-party service providers, affiliated organizations, prospective employers, and legal authorities as needed to operate our services. Each recipient is responsible for safeguarding your data in accordance with their privacy policies. Your data may also be disclosed when required by law, to protect our rights, or to ensure user safety. Additionally, corporate transactions like mergers, acquisitions, or asset sales may require sharing information to maintain continuity. We ensure that all data shared is handled securely and only used for legitimate operational, legal, or safety purposes.

Your Rights and Choices

You may have certain rights regarding your Personal Data, depending on where you live. These rights can include accessing your data, correcting errors, requesting deletion, or opting out of specific uses. Legal restrictions may apply in some cases. To exercise your rights, please reach out to us at admin@hirevena.com, and we will respond in a timely manner.

Links to External Sites

Our Services may link to third-party websites or services. These third parties manage their own privacy practices, and we do not control or endorse their content. We are not responsible for their data handling or security measures. We recommend checking the privacy policies of any third-party websites you access.

Security and Data Retention

We employ a multi-layered approach to protect your personal information, combining technical, administrative, and physical safeguards. While we take every precaution, no system is completely secure, and we cannot ensure absolute protection. Your data is retained only as long as necessary to provide our Services, fulfill legal obligations, resolve disputes, and enforce agreements. Limited copies may also be stored temporarily in caches or archives.

Changes to This Policy

We may update this Privacy Policy from time to time to accommodate changes in our operations, legal requirements, or technology. All updates will be published on our Services. We encourage you to check this policy regularly to understand how we handle your data and your rights.

California Residents Privacy Rights

Under the CCPA, California residents may have the right to access, delete, or opt out of the sale of their personal information. To exercise these rights, please contact us at admin@hirevena.com.